root/action/meetings/2008/Copenhagen080801.txt

Steering Committee SID in Copenhagen on August 1, 2008.

Participants: Frauke Behrendt, Roberto Bresin, Thomas Hermann, Davide Rocchesso, Stefania Serafin



Minutes:


Submissions for the International Journal of Human-Computer Studies:
we had several expressions of interest to submit papers.
We will accept
 for publication eight papers at most.

Participation of SID to the COST298 Conference which will be held in
Copenhagen on may 13-15, 2009. 
This comes right before ICAD (may 17-22
with core ICAD on 18-21). We have been asked by COST298 coordinator
Bartolomeo Sapio to organize a SID session as part of this 
Conference
on "The user and the future of information and communication
technologies". Roberto Bresin agreed to present the SAME project
(SOUND AND MUSIC 
FOR EVERYONE EVERYDAY EVERYWHERE EVERY WAY). Stefania
Serafin also agreed to make a presentation (about medialogy?). Other
possible speakers could be 
Karmen Franinovic (on design) and Thomas
Hermann (on SID?).

MC + Workshop in York on april 2009: we should contact Sandra Pauletto
to set the dates and 
content of these two days in York. A good week
(for the Action coordinator) would be april 13-17.


Connections with industries: some of the industry people invited to
the MC meeting in Jyväskylä did not reply yet. We would like to invite
some more. 
The Swedish delegate Björn Hellström could give a talk or
suggest someone. Later, he was contacted but he aswered that he can
not come to Jyväskylä. 
He has promised to look for a possibiel speaker
in his company, http://www.ingemansson.se/. Frauke Behrendt suggested a
person from Volvo. After further 
investigations she recommended David
Froehlich. We could also ask Michal Rinott for possible
recommendations.

Artistic productions: this is something to be
 exploited in the second
half of the Action. The idea we agreed on is to promote one big
production, possibly connected with an important festival, such as 
Ars
Electronica for example. We may approach Golan Levin for this
purpose. The Action may provide assistants through STSMs. Towards the
end of the Action, 
a call for artistic works will be launched, and the
selected pieces will be exhibited. At the meeting in Jyväskylä we 
will
decide who is responsible to find and fix the exhibition space and
time for final year exhibition. This needs to be done now, as
exhibition spaces plan 
far ahead.

Workshop on vocal sketching for sonic interaction design: Michal
Rinott agreed to host such workshop, accompanied by an MC meeting, in

Tel Aviv in november 2009. So, we propose to move the WG2 meeting
 (originally planned in Tel Aviv in november 2008) to september 18 in
Jyväskylä.


Book : 
     .It is essential to get in touch with the publisher (Wiley has
     so far shown interest) and finalize the book structure.

     .
A precise timeline needs to be prepared, containing dates for
     the first draft, second draft, final draft, publication date and
     so on.

     .
The book should contain about 8 chapters of 25-30 pages each,
     plus a second part with applications and case studies of 2 pages
     each.  In this way 
the authors will be challenged to write a more
     complete document which covers the specifically assigned area of
     SID more broadly.  This is obviously
 challenging but will provide
     a higher impact and more useful book.

     .The editors should ensure consistency and coherence in the
     content of the 
chapters and be strict in our demands.

Collaborations among working groups: 

     WG Ambassadors: Each working group should have one member
     responsible 
for bibliography, evaluation, examples, web. These WG
     ambassadors are to be selected at the next WG meeting. Each of
     these four groups of WG 
ambassadors should meet at each MC
     meeting to synchronise. The attached descriptions will be passed
     on to the WGs.  About the inclusion of new WG 
members, it is
     proposed that new WG members will be added only by invitation to
     some meetings. People who want to attend WG meetings at their own
     
expenses can do it, provided that the WG approves.

Web: 
     - introductory page
     - shrink banner
     - page of links to relevant blogs

Possible experts 
to be invited to York: Tony Stockman and Christopher
 Frauenberger. It would be nice to have a short tutorial on design
patterns, with the possible 
participation of Stephen Barrass (who will
be in Europe for sabbatical).


WG AMBASSADORS (descriptions)

BIBLIOGRAPHY

You are the WG ambassador for bibliography.
You are responsible to
collect and maintain an annotated list of publications. You collect
annotated bibliography entries (5 sentences per entry) from all 
WG
members. You share this list with the other WG's ambassadors for
bibliography. Together you are responsible for collecting, maintaining
and structuring a 
SID bibliography. You decide on a online database
and use it to publish the bibliography on the web. You select a chair
amongst the four of you.



WG1:

WG2:

WG3:

WG4:



EVALUATION


You are the WG ambassador for evaluation. Your responsibility is 
to
keep a discussion around evaluation going in your working
group. Evaluation is a key delivery of the action and you keep a focus
on how to evaluate 
cases/systems/structures. Each group needs to
collect relevant cases and then define strategies and protocols for
evaluation, noting the issues, cases, 
bench marks, etc. You share
these with the other WG evaluation ambassadors and keep a record on
the website. You select a chair amongst the four of you.


WG1:

WG2:

WG3:

WG4:



EXAMPLES


You are the WG ambassador for examples. You are responsible for the
list of examples, such as products, art works, case studies etc.,
 in
your group. You collect the relevant examples from the group members;
each example needs to be annotated. You share this list with the other
WG example 
ambassadors. The aim is to have a joint list of examples
fed by all WG groups. You are responsible to put this list online and
to expanded it over time. 
You select a chair amongst the four of you.


WG1:

WG2:

WG3:

WG4:



WEB


You are the WG ambassador for the website. You are responsible to make
sure the WG web site 
reflecting what is going on in WG and that
everything is up to date. You request the missing information from the
WG members, asking them to put it online. 
You discuss the WG website
with the other WG website ambassadors, aiming for a unified website
across WGs, making it easily accessible for outside readers 
while
being a useful tool for the internal WG process. 
You select a chair 
amongst the four of you.


WG1:

WG2:

WG3:

WG4: